Schedule, Edit, Cancel, or Start an Event in Events (classic)

Schedule an Event

1 After logging into your Webex account, navigate to the left side and select Webex Events (classic).

2 Choose Host an Event > Schedule an Event from the menu located in the navigation bar.

3 Please finish filling out your scheduling details, taking note of the following:

• • Events that are listed are shown on your Webex site, where they are accessible to anyone. Details on an unlisted event are only visible to those who have been invited to attend.
  • Through registration, you will be able to obtain information on the individuals who are interested in attending your event.
  • You are able to organize events that are associated for the purpose of a particular project, product, or audience.
  • Even if you remove your events once they are over, you may still examine the information about them by running reports from your My Webex account at any time.
  • When entering a password for an event, you must ensure that the password does not contain any spaces or double quotation characters (” “).
  • You can require payment for an event by entering an amount into the box labeled “Event fee,” which is accessible once the e-commerce option has been activated.
  • Make sure that attendees receive promotion codes if the functionality that allows for the generation of promotion codes is turned on, and if you intend to provide attendees with discounts on event registration fees.
  • Depending on how your site administrator configures them, tracking codes may either be obligatory or voluntary for users to enter.

You can change your user profile to define the tracking codes if your site administrator has also specified that the same tracking code options appear in your user profile. If this is the case, edit your user profile. The codes will then be displayed in an automated fashion on the page for scheduling an event.

Date and time

• Choose the Plan event time zones option to set a time that is appropriate for your attendees who are located in various time zones.
• The duration that is projected is simply provided for your own personal planning needs. After the duration that was provided, an event does not finish by itself automatically.

Audio Conference Settings

• It is possible for as many as 3,000 participants to connect to the audio using their personal computers.
• Choose whether or not you want an entrance and a departure tone. Picking the No Tone option will help you keep larger events running smoothly.

Those who attend the meeting using the Use computer for audio option are unable to record and declare their names if the declare Name feature is activated in the Webex Audio option.

Event Description and Options

• Using HTML code, you are able to format a description of an event. If you are using a web page authoring program, you should write your prepared event description using that program, then copy the HTML code from the description, and paste it in the box labeled “Description.” 
• You are permitted to upload course materials with a maximum file size of 200 megabytes (MB).

You are unable to submit executable file types such as.exe,.sh,.bat, or.msi on this platform..

• A website that is displayed after the event has concluded is referred to as a destination URL.
• To optimize your event’s performance, change the setting for Who may view the attendee list to Only the host, presenter, and panelists for gatherings with a large number of guests.
• The video function will not be accessible to you unless the administrator of this website has enabled it for you.

Attendees and Registration section

• If you restrict attendance to only those who have been invited to the event, you won’t be able to use the registration choices. Instead, participants will be required to sign in using single sign-on authentication before they can join the event. 
• Once you have approved the registration request for each attendee, they will each be given a one-of-a-kind registration ID if you have selected Yes for the “Registration ID required” option. This alternative offers a higher level of protection for your event. 
• You have the option of setting up approval rules that will either automatically approve or reject registrants based on whether or not you require approval for registration requests.

Presenters and Panelists section

• Request assistance from panelists while you are hosting an event. For instance, panelists may participate in discussions and respond to questions posed during question-and-answer sessions. 
• It is possible for hosts to promote attendees to the role of panelist or presenter during an event; however, it is advised that panelists be invited in advance, since this will reduce the amount of information that needs to be tracked once the event has begun. 
• Mark the checkbox if you wish the panelists to have the ability to upload event materials, which will be made available in advance of the event.

Email Messages section

• Providing invited participants with an iCalendar attachment makes it possible for them to incorporate the upcoming event into their own personal calendar applications, such as Microsoft Outlook.

4 Choose the “Save as template” option (this step is optional) if you intend to reuse information that is similar..

After saving the template, the only host photos that were uploaded are going to be preserved. It has been decided to remove any and all additional files that were submitted to the template, such as the papers for the meeting and the image description.

5 When you are through configuring the specifics of your event, pick the Schedule This Event option.

6 On the screen labeled “Send Event Emails,” pick the individuals who should get the invitation email message, and then click the “Send Now” button.

If you choose to send the message later, you will be taken to the Event Information page, where you will be able to schedule the sending of event update email messages.

7 When prompted by the prompts that show on your screen, choose OK and Continue respectively.

The website with event information loads up. In addition, a confirmation email message will be sent to your inbox with details regarding the event that has been scheduled.

Start, Edit, or Cancel an Event