Scheduling in Zoom Rooms with Google

Your Google Calendar can be used to schedule a Zoom Room. When you book the room, you receive a link for the Zoom Room control. Other users will also see the room as booked and will not be able to book it.

Prerequisites for scheduling in Zoom Rooms with Google

• Zoom Rooms v3.6 and higher configured with Google calendar integration

How to schedule a Zoom Rooms meeting with Google

You can download the Zoom Chrome Extension Plugin or Zoom Firefox Add-on if you’re scheduling for the first time.

To schedule a meeting on Google Calendar:

1. Create an event in Google Calendar.
2. Then click More Options.
3. Customize the meeting settings.
4. Select Zoom as the meeting type.
5. On the right side, click Rooms.
6. Find the meeting room you want and click it.
7. A guest list will appear.
8. Zoom Room‘s controller can be configured to hide the meeting topic. Instead, the Zoom Meeting will be displayed as the user’s Zoom Meeting.
   Select Private from the Default Visibility dropdown arrow to hide the meeting topic.
9. Click Save to schedule the meeting.

How to start a meeting in the Zoom Room

You can start a meeting in your Zoom Room without having to join from another device as the host when you schedule it through your account.

1. Tap the Home button on your Zoom Rooms controller.
2. Find the meeting entry, then tap Start.
   Note: If the meeting was marked as private, the controller will replace the meeting topic with the User’s Zoom Meeting.

How to book a room without a meeting

You can reserve the meeting space from Google Calendar even if you are not hosting a Zoom meeting.

To reserve a room without a meeting:

1. Open Google Calendar and create a new event.
2. Click More Options.
3. Enter your meeting settings.
4. On the right side, click Rooms.
5. Search for and click the room you’d like to schedule.
   It will now show up in the guest list.
6. (Optional) Hide the meeting topic from being displayed on the Zoom Room controller. It will display your meeting as User’s Zoom Meeting.
   To hide the meeting topic, click the Default Visibility drop down and choose Private.
7. Click Save to schedule the meeting.

The meeting will appear on the controller without the Start button. In the event editor, you can click Make it a Zoom Meeting later, or you can add the meeting join link to the event description, and the Start button will be added to the controller.