Set Up Breakout Sessions When You Schedule a Cisco Webex Training Session

When you schedule a training session, you can assign breakout sessions. When you want to share information and collaborate with your attendees, breakout sessions are a great option.

• Breakout sessions should be set up

• Participants for breakout sessions should be assigned in advance

Set up Breakout Sessions

You can set breakout session assignments in the Cisco Webex Training scheduler if your user account privileges allow you to host breakout sessions. Organizers can pre-assign trainers to breakout sessions. These settings can also be changed later from within the training session.

Preassign Breakout Session Participants

Training sessions can be schedule so that attendees are pre-assigned to breakout sessions in advance.

You can change the settings for breakout sessions in the scheduler by clicking Breakout Session Assignments:

• Organize breakout sessions for attendees prior to your training session by enabling this option

• Webex Training can handle breakout session assignment for you

• Make sure your training session has enough breakout sessions

• Decide how many people will be in each breakout session

• Manage your registrations manually by assigning attendees to breakout sessions

• Registering attendees before your training session is the only way to assign them to breakout sessions manually.

• There must be between 1 and 100 breakout sessions.

• There must be at least one attendee in a breakout session, but no more than 100.

 

1. The Breakout Sessions Assignment Settings are accessible on the Training Session Scheduler or the Edit Training Session Scheduler pages.
2. If you wish to enable pre-session assignments, select Enable pre-session assignments.
3. There are a few things you can do:

• You can choose either to set either the number of breakout sessions or the number of attendees per breakout session as part of the Automatically assign attendees during the session option.

• If you want to assign attendees to breakout sessions manually, make sure you select the option. You will be able to assign attendees manually once you have finished scheduling your training session, as you manage registrations, once you have completed scheduling your training session. If you would like to receive more information about Assign Registration Attendees to Breakout Sessions, click here.

Frequently Asked Questions

How do I send a Webex training invitation?

You can send a direct message using Messaging by tapping , selecting Send a direct message , tapping this button, adding the email address of the person to whom you wish to send the direct message, and clicking CREATE. Tap the send button when you have finished writing your message to them. Your message will appear in the Webex App after they join the app and join Webex.

How do I schedule a webinar in Webex?

Sign into your Webex account, and then go to the Schedule a Webinar section. The webinar information needed to administer the webinar will include a topic, a password, the date, and time of the webinar. You can choose whether you would like the webinar to be viewed as a webcast for plans that support 3000 users or more.

How do I schedule a Webex meeting invite?

You can schedule a meeting in the Webex group by going to the Home ribbon of Microsoft Outlook, clicking Schedule Meeting, and selecting Schedule Personal Room Meeting. Select the people you wish to invite to the meeting by clicking the To button and selecting their names. Click on the Send button after you have added the location. If you have invited people to your meeting, you will need to select Send in order to send them the invitations.

How do I schedule a Webex meeting without Outlook?

Set up a Webex meeting with your team

You can access your Webex account by logging in to signin.webex.com from your web browser. On the home screen of your account (below your name) you will find a button that says ‘Schedule’ once you have logged in.

Can I schedule a Webex meeting as a guest?

You can join Cisco Webex Meetings meetings as a guest without logging in to the app, using the Cisco Webex Meetings desktop app. When you open Cisco Webex Meeting on your desktop, click Use as guest to begin using the app. Click on the Continue button if you are required to give us your name and email address.

Why I Cannot schedule a meeting in Webex?

I would recommend checking your account login settings and ensuring that you are using your own account and not the one that the person you are scheduling a meeting for (or another host account that you have created). Check the email address associated with the Outlook calendar of the other host to see if the information for the Webex Desktop App login is correct.

All images and contents credit goes to help.webex.com