Setting a custom gallery view order in zoom app

You can create a customized video order when you are in Gallery view by clicking and dragging the videos in order. The tiles of other participants will remain in place after the first change has been made, unless they are moved. When there are multiple participants, they will all appear at the bottom of the last page, to the right. Whether the host deploys their custom view to all participants, or only you, your custom order will be visible to you and your guests. You can release this order and it will be reverted back to the default order if you choose to do so.

If you do not want to use this specific order of video participants in later meetings of this series, you can save it so it can be used in other meetings. The meeting can be used in conjunction with a recurring series, or it can be used on an as required basis.

Prerequisites for custom gallery view order

Organize your videos in a custom way by following these steps:

• Client for Zoom on the desktop

  • Version 5.2.2 or higher of the Microsoft Windows operating system is required

  • It is recommended that you use Mac OS version 5.2.2 or higher

• App Zoom for mobile devices

  • The iOS version needs to be 5.4.3 or higher (only for iPads)

• Web client for Zoom

• For Zoom Rooms to follow the host’s organization, it is necessary to use version 5.3.0 or higher

Creating a custom gallery that can be used in the future is as follows:

• A desktop client for Zoom is available for download

  • Version 5.8.6 or higher of Windows is required

  • A macOS version of 5.8.6 or higher is required

• App Zoom for mobile devices

  • The iOS version must be 5.8.6 or higher (only on iPads)

• Web client for Zoom

• There has been a meeting scheduled which is not a PMI meeting, where authentication must be required and the host must allow to save video orders

How to reorganize the gallery view

• The participant videos can be moved by clicking and dragging them to the desired location on the screen.

• If you do not achieve the order you desire on the screen, continue to do so as needed.

• To enable or disable these options, click View as the host to select whether you wish to enable or disable them:

  • Follow Host’s Video Order (only available to the host): Your custom video order will be displayed to all participants as soon as you force them to do so. It is important to note that when this option is enabled, the participant will be unable to change the order.
    Note: Participants who access the Zoom Rooms, the desktop client, the mobile app, or the desktop app will be able to use the custom order for Gallery View and Active Speaker View.

  • Release Video Order: Revert to the default order after you have released the custom order.

Note: Non-video participants will appear in the bottom-right corner of the gallery view when they choose to enable their video, as the last page in the gallery view.

How to save a custom gallery view order for future use

It is possible to save the order in which the videos will appear after you have rearranged them in gallery view and use it in future meetings as well. If the custom order for gallery view is reloaded during a future session, then all of the videos of the participants will be arranged in the custom order, and any new participants will appear in the bottom right corner of the screen. It is essential that this process is done in the context of recurring meetings that take place every week.

Enabling Save Gallery View

Account

For all users in the account to be able to save gallery views, you need to do the following:

1. Log in to the Zoom web portal as an administrator who has the privilege of editing the account settings within your account.

2. Select Account Management then Account Settings from the navigation menu at the top of the page.

3. Go to the tab labeled Meeting and click on it.

4. If you would like to enable or disable Save Gallery View in the In Meeting (Advanced) section, click the toggle button.

5. It is recommended that you click the Enable or Disable button if a verification dialog appears in order to confirm the change.

6. Please note that you can make this setting mandatory for all users in your account by clicking the lock icon. To make this setting mandatory, you must confirm your settings by clicking Lock to make this setting mandatory.

Group

A group of users can be enabled or disabled from saving gallery views in the following ways:

1. As an admin, you have the privilege of editing groups on the Zoom web portal if you log in.

2. Click on User Management from the navigation menu, then click on Groups from the menu.

3. In the list of groups, click on the name of the group that applies to you.

4. Go to the tab labeled Meeting and click on it.

5. You can enable or disable the Save Gallery View toggle under the In Meeting (Advanced) section.

6. The change will be verified by clicking Enable or Disable, depending on whether a verification dialog appears.
   Note: This means that the option has been locked at the account level, and may not be able to be changed unless the account level is changed.

7. It is also possible to make this setting mandatory for all members in the group by clicking the lock icon and then clicking Lock once the lock icon has been clicked.

User

Depending on whether you wish to save gallery views for your personal use or not, you can:

1. Zoom’s web portal can be accessed by signing in.

2. Click Settings from the navigation panel on the left side of the screen.

3. You will find the Meeting tab on the left side of the screen.

4. The Save Gallery View toggle can be found under In Meeting (Advanced) where it can be enabled or disabled.

5. The change will be verified by clicking Enable or Disable, depending on whether a verification dialog appears.
   Note: There is a good chance that the option has been blocked at either the account or group level if the option is grayed out. It is important that you get in touch with your Zoom administrator.

For an individual meeting

The setting must be enabled for each meeting you schedule once this has been enabled for use in your Settings.

1. During the scheduling process, you should be able to select the following options:

   • Require authentication to join

   • Allow host to save video order

Saving a custom gallery view order

1. As the host, you should start a meeting.

2. Make your meeting more memorable by ordering a custom gallery

3. Click on the View button.

4. In the Save Video Order window, click the Save button. As long as this gallery view has been saved, it will be accessible for use in future meetings in this series.

Notes:

• It is possible for each meeting series to save only one custom gallery view order.

• Updates to the arrangement can be made, and the new arrangement will replace the existing one and it can be saved again.

Loading a custom gallery view order

1. As the host of the meeting, you can start the meeting.

2. Click on the View button.

3. You can now load the video order by clicking the button below.