Setting up a Zoom Rooms for Touch companion whiteboard
By deploying a companion whiteboard supporting Zoom Room for Touch, you’ll be able to add an additional touchscreen device to your existing Zoom Room and use it as a whiteboard for annotations and collaborations both in-room and remotely. A touch display that supports Windows is the only requirement for using the companion whiteboard; it does not require additional audio/video peripherals.
The front of the conference room might have one or two screens, which would be used for the Zoom Room control and displaying the video of conference participants. The companion whiteboard that you can add to the application is designed solely for annotations and screen sharing.
This article covers:
- Setting up a companion whiteboard
- Using whiteboard controls
- Sharing the companion whiteboard in a meeting
- Removing a companion whiteboard
Companion whiteboard prerequisites
- The touchscreen and touch driver installer must be installed on Windows 8.1 or higher
- Here is a list of all-in-one touch displays with Windows that we recommend for Zoom Rooms.
- Zoom Rooms for Conference Rooms for Windows, version 4.6.0 (1193.1215) or higher
Zoom Rooms system prerequisites
- In order to use Zoom Rooms for Conference Rooms for Windows, you will need version 4.6.0 (1193.1215) or higher
- Meeting Rooms for Mac, Zoom Rooms for Conference Rooms, version 4.6.0 (1696.1216) or higher
Setting up a companion whiteboard
Make sure you have a companion whiteboard compatible system before setting one up.
You can add a companion whiteboard to a Zoom Room display:
- You will need to sign into Zoom Rooms using the whiteboard device that comes with Zoom Rooms for Touch.
- Click Next to add the companion whiteboard to the Zoom Room.
Note: Make sure the Zoom Rooms display is enabled in the room you are selecting. - Tap the Companion Whiteboard.
The device will be connected to Zoom Rooms and the whiteboard displayed. In the absence of an active whiteboard, this screensaver displays.
Using whiteboard controls
Whiteboard controls are available on the companion whiteboard. Additionally, companion whiteboards offer the following options:
- CLOSE:
- The following options will be displayed.
- Clear and Sleep:
- Clears all images from the whiteboard, as well as displays a screensaver.
- Back to Whiteboard:
- Resets the whiteboard to its original state.
- Ellipses icon:
- The options are displayed here.
- About:
- The version number is displayed here.
- Reboot:
- You will need to restart your companion whiteboard device. It is possible the room passcode needs to be entered.
- Exit Zoom Rooms:
- The Zoom Rooms application should be closed. You may be asked for the room passcode to exit the Zoom Room.
- Sign Out:
- Please sign out of the current Zoom account. It can be used if you no longer wish to use the device as a companion whiteboard; or if you want to set up a companion whiteboard using a different Zoom account.
- START SHARE / STOP SHARE (only visible when in a meeting):
- Sharing whiteboards within Zoom meetings can be done by starting or stopping this feature.
- Display the meeting content (the shared screen of a meeting participant) or the whiteboard (visible only when a participant switches to screen sharing): Display the meeting content (participant’s shared screen).
Sharing the companion whiteboard in a meeting
To share the whiteboard with meeting participants, click START SHARE in the bottom-right corner while the companion whiteboard is active.
A whiteboard drawn before you begin a meeting or join one will not automatically be shared. Start sharing the whiteboard by clicking START SHARE in the bottom-right corner.
Removing a companion whiteboard
You can stop using a device as a companion whiteboard by following these steps.
- In the whiteboard controls, tap the ellipses icon.
- Click Sign Out.
- The device needs to be set up in Zoom Rooms as a regular display. (Optional) Sign back into Zoom Rooms.