Start and manage a webinar in webcast view

You can host a webinar in webcast mode when you need participants to join and view a livestream, interacting with panelists and hosts through chat, question and answer sessions, and polls. Additionally, you may need attendees to join and view the livestream. On your personal computer, mobile device, or connected video system, you can begin viewing a webinar as a webcast and manage it all at the same time.

 

Desktop

1 After logging into User Hub, select “Schedule a webinar” from the drop-down menu located in the Schedule section.

2 Choose a template for your webinar from the drop-down menu labeled “Webinar templates” if you have any stored webinar templates. This step is optional.

3 Add the information that is listed below:

• Topic— ick a subject that is familiar to them and about which they can feel enthusiastic.
• Date and time— Please provide details regarding the time and date of the webinar. If you are inviting guests who live in different time zones, you should use the Time zone planner to determine a time that is convenient for the most number of people.
• Maximum attendees— You will be prompted to select the maximum number of participants allowed, as well as whether or not you want a webcast view.

Webcast view for attendees is necessary for webinars with more than 10,000 people, and it will be automatically selected for you if the number of attendees exceeds that threshold.

• Panelists— Please enter the email addresses of the individuals you will be inviting to assist you in running your webinar. Your webinar can have up to 500 panelists if you want that many people to participate. You can indicate next to their name whether or not you wish them to serve as a cohost on this website, provided that they already have an account here.
• Webinar agenda— Include any background information or specifics regarding the next webinar that you would like your attendees to have.

4  Please include the following information in the area labeled “Security”:

Panelist password— You can either enter your own password or use the one that is provided. In order to participate in your webinar panel, panelists are required to enter this password. When they join your webinar, panelists who do not input this password will be considered attendees instead of panelists.

Simply signing in is all that is required of a panelist if they already have an account on the website that is hosting the webinar. They won’t be able to access the survey without providing the panelist password if they don’t already have an account on the same website.

Check out the Roles in Webex Webinars page for more information on the distinctions that exist between the different roles.

Webinar password— You can either enter your own password or use the one that is provided. In order to participate in your webinar, attendees are need to enter this password.

Join before host— provide participants and panelists the opportunity to join your webinar, as well as provide panelists time to connect their audio before the event begins.

Require account— Mark this check box on, and attendees will be required to have a Webex account on this site in order to participate in the webinar, if that is your preference. Mark the check box to limit participation in the webinar to only those individuals who have been invited. The options to register for the webinar will no longer be available.

Public webinar— If you check this box, your webinar will be displayed on the public calendar list, where anybody can view the specifics of it. We strongly suggest that you set a password for your webinar in order to keep it private.

5 In the box labeled Options for the Audio Connection, enter the following information:

Audio connection type

This particular form of audio link can only be used by the host, any cohosts, and the panelists. Attendees of webinars can only use VoIP if they watch the presentation in webcast view.

Audio from Webex — You can choose to enable audio choices for call-ins, call-backs, and computers. You will also have the ability to insert international and toll-free call-in numbers, as well as set entry and exit tones that will play whenever someone enters or departs the webinar.

Panelists that choose to Use computer for audio in conjunction with the proclaim Name feature of Webex Audio are unable to record and proclaim their names throughout the session.

The host, the cohosts, and the panelists will only be able to use computer audio if only VoIP is used.

Other teleconference service—Allows you to submit information regarding a teleconference hosted by a third party.

There is no sound at all.

Mute panelist

Allow the host and cohosts to unmute participants (Moderated unmute mode) —  Hosts and cohosts have the ability to unmute participants and SIP-based video devices directly, without the need to make an unmute request beforehand.

If you choose to mute panelists when they join, use this option to give them the ability to unmute themselves during the webinar. This option is only available if you choose to mute panelists when they join.

If you want just the host or cohost to be able to unmute panelists, you should deselect this option before continuing.

Always mute panelists when they join the webinar — This feature will automatically mute panelists when they join the webinar.

6 Click the sophisticated options button to set up more sophisticated features, such as asking guests to register for the event.

Chat, Enable polling for all participants, Notes, and the File Transer are all activated automatically for panelists and hosts throughout the broadcast. You can turn off any of these features by navigating to the Advanced settings menu and selecting the Edit webinar options option.

Discuss and The setting to enable attendees to view the total number of attendees is enabled by default. The setting that allows attendees to view the attendee list is disabled by default. You can turn off any of these features by navigating to the Advanced settings menu and selecting the Edit webinar options option.

Simply select the Host and panelists or Attendees tab, and then de-select the check boxes that are adjacent to the features that you do not wish to use.

7 Click the Schedule button.

8  After you have ensured that your audio and video are connected, click the Start Webinar button to begin your webinar in webcast view.

When you first begin viewing a webinar in webcast mode, you are not yet streaming the presentation. Before you begin broadcasting the event live, the attendees won’t be able to see or hear anything.

9  When you are ready to start broadcasting, click the Start Webinar button, select the streaming layout, and then click the Go Live button.

10  When holding a webinar using Slido’s webcast view, you may interact with attendees in a variety of different ways. Use question and answer sessions to allow attendees to ask the panelists questions, and polls to collect comments from participants, take votes, or test their level of expertise. If you do not want attendees to see these options, you will need to disable them.

Click the Stop Webinar button, then the Stop button again to confirm your decision.

In webcast view, the webinar will continue beyond this point. Click the “End Webinar” button, and then click the “End live streaming when I leave” button to put an end to the webcast view of the webinar.

Mobile

1 Launch the Webex Meetings app on the portable device you’re using.

2 Navigate to your meeting list and then hit the Start button that is located next to your webinar while it is in webcast view.
When you first begin viewing a webinar in webcast mode, you are not yet streaming the presentation. Before you begin broadcasting live, the attendees won’t be able to see or hear anything from the event.

3 Select the audio and visual settings you want to use.

4 Hit the More options more options symbol when you are ready to begin streaming, and then hit the Start webcast button after that.

5 Select the streaming arrangement, and then select the Go Live button.

hit the Stop Webinar button, then hit Stop again to indicate that you want to end the streaming.

This does not bring an end to the webcast view of the webinar. Tap the stop Webinar for all button whenever you want the webcast view of the webinar to come to a stop.

Connected Video System

If you use a video system that is connected to the Webex Meetings desktop client, you will have the ability to host a webinar in webcast view. See “Connect to a video system from the desktop app” for additional details and information.

You are unable to host a webcast view webinar directly from a video system at this time.