Instant Meeting with Meet Now

If the option for instant training sessions is included on your Webex Training website, you will not be required to first plan a training session before beginning one at any time of the day or night. An audio conference is something that might be part of an instant or unplanned training session.

After you have initiated a session of instant training, you will have the ability to invite guests. An invitation email message is sent to each participant who has been invited to the training session. This message contains details about the training session as well as a link that the attendee can use to join the training session.

An individual must have a direct phone line in order to be eligible for a callback after attending the event. In the event that the call is answered by a receptionist or if the attendee’s phone system plays a prerecorded greeting for all incoming calls, the attendee will not be able to obtain a callback. An attendee who does not have a direct phone line can still participate in an audio conference by dialing a call-in phone number, which is always displayed in the Session window. This number can be found on the Info tab of the Session window as well as in the Session Information dialog box.

Task	Action
Edit your default settings for instant meetings.	You will need to log in to your Webex account. Navigate to the My Webex > Preferences menu option. You can change the default settings for your immediate meetings by going to the Settings menu and selecting the “Meet Now” option.
Start an instant meeting from your Webex site.	Log in to the website for your Webex Training here. Choose Instant Session from the drop-down menu located on the left side of the navigation bar. Please provide the topic for the training session. Please provide a password. A secure password must consist of a minimum of six different characters. Select “Listed on public calendar” (this option is completely optional) if you would want the training session to be included in the list of sessions that are displayed on the training session calendar. Please visit the Specify Whether a Training Session Is Listed or Unlisted page for further information. (Optional) Check the box labeled “Audio Conference” to add an integrated audio conference in your presentation. Choose to begin the session. If you chose to participate in an audio conference, you will see a page labeled “Audio Conference Settings.” On this page, you can choose the format of the conference that you wish to participate in. Select OK. Do one of the following for each choice that appears on the Tracking Codes page if your Webex Training site requires you to submit tracking information for the training sessions that you host. If this is the case, the page will appear. Pick your option: In the space provided, please enter a code or some other text. If it is necessary by the administrator of your site, choose a code from the list that has been predefined. If there is a predefined list of codes available, you must first select the label for the code before choosing a code from the list. Make sure you click OK. To begin the audio conference, start by following the directions that are provided in the dialog box. After the event has begun, you may choose to send attendees invitation email messages that provide directions on how to join the training session. This step is completely optional.
Start an instant meeting from Webex Productivity Tools shortcuts.	To kick off an immediate meeting, you can do any of the following: Within the Webex Productivity Tools panel, select the Meet Now option. If the panel is not already visible, you may access it by clicking the Webex Productivity Tools shortcut that is located on your desktop or by going to the Start menu in Windows. After performing a right-click on the Webex Productivity Tools taskbar icon, select the Meet Now option. Choose Meet Now from the drop-down menu on the Webex toolbar within Microsoft Outlook.

Start a Scheduled Training Session

Training Sessions do not begin promptly at the times that have been arranged for them. First, as the host of the training session, you should begin the training session, and then participants can join the session. You are free to begin a workout that you have scheduled at the beginning of the session’s allotted time, or at any point in time before or after that time.

 

Modify a Scheduled Training Session

Once you have a training session scheduled, you have the ability to make changes to its beginning time, topic, password, agenda, and so on at any point before you actually begin the session.

You have the option to send the attendees of a training session a new invitation email message if you make any changes to the information regarding the training session, such as adding or removing attendees. They will learn from the notification that you have made changes to the information regarding the training session. Those attendees who were deleted from the attendance list will be sent an email message explaining that the training session has been postponed.

 

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Do one of the following: Options Description To modify a scheduled training session from a confirmation email message   First, open the email message confirming your subscription, and then click the link in that message. Followed by clicking the Log In button, you should first sign in to your Webex Training website. Select Edit. To modify a scheduled training Session from your training sessions page Log in to the website for your Webex Training here. Choose My Webex > My Meetings from the menu located in the navigation bar. Find the training session that you want to alter by using the tabs labeled Daily, Weekly, Monthly, or All Meetings to navigate through the calendar. From the list of training sessions, locate the one that corresponds to your training session’s theme, then click the Edit button.

 

1 Make some adjustments to the training session. Start a planned training session will provide you with additional details regarding the settings that you are able to adjust.
2 Select Update.

Cancel a Scheduled Training Session

You are free to call off any of the scheduled workouts that you have for the day. After you have terminated a training session, you will be given the option to send an email message of cancellation to all of the attendees that you had invited to the training session. When you cancel a training session, it is removed from the list of training sessions you have scheduled.

A training session can be canceled from the following locations:

The message of confirmation that was sent to you via email shortly after you scheduled the training session.

Your rundown of upcoming classes in the My Webex section.
If the iCalendar feature is offered on your website, and if you have already added this training session to your calendar, you can delete it by selecting the option that says Remove From My Calendar. In addition, a link can be found in the message that is sent to you as a confirmation through email.

Do one of the following: Option Description To cancel a scheduled training session from a confirmation email message First, open the confirmation message that was sent to your email, and then click on the link. Go to the website for your Webex Training account, and then click the Log In option. Please ensure that you are logged in to the WebexTraining website. Choose My Webex > My Meetings from the menu located in the navigation bar. Find the training session that you wish to cancel by selecting the tab labeled Daily, Weekly, Monthly, or All Meetings from the meeting schedule. Mark the training session you want to remove from the list by selecting the check box next to it in the list of training sessions.

 

1 Select Delete.