Take advantage of these audio, video, and collaboration tips to enhance and customize the audio, video, and collaborative experience you have in Microsoft Teams.
Preview your video
Preview your video before turning on your camera when you’re in a meeting or during a presentation:
- To preview your video, hover your mouse over the Turn camera on button.
- Here is a preview of how you would like your profile to appear:
- You can blur your background by selecting the Blur my background option.
- If you would like to preview a custom background or create your own, you can select More background effects.
- Turn on the video when you’re ready by selecting Apply.
Share your screen
- You can share your screen by selecting Share content. The following can be shared:
- Your desktop
- PowerPoint presentation
Raise your hand and show reactions
In the Reactions section, you will find options for engaging in a meeting in the following ways:
- You can use the Raise Hand option to indicate that you would like to speak up without interrupting other people’s conversations.
- Choose a reaction that shows how you feel, such as an Applause or a Heart reaction.
Spotlight a video
It is important to spotlight a speaker’s video while they are giving a speech so that everyone can see it at first glance.
- Right-click on the video you want to highlight, select Spotlight > Spotlight again to confirm that you want to spotlight the video.
Choose a video layout
Your meeting can be held in a variety of ways depending on the video layout. If you click on More options (…) on the meeting controls, you will be presented with the following options:
- In this view, the video layout is shown in a 3×3 format which is the default view.
- Large gallery:
- There are 49 people that can be seen at the same time in this 7×7 video layout.
Note: If there are more than nine participants, Teams gives priority to anyone with a video connection, or those who speak the most during the meeting.
Note: Cameras must be turned on by 10 people. No video can be shared if nobody is sharing a gallery.
- Together mode:
- In this layout, you feel as if you are in the same room as everyone else in the meeting. If you want everyone’s background to be changed, select Change scene.
Note: There must be five people in a meeting for together mode to be available.
Create breakout rooms
In order to facilitate smaller, more focused discussions, create breakout rooms in which attendees can hold smaller discussions.
- Choose Breakout rooms from the meeting controls on the left side of the screen.
- Select the number of rooms you need, as well as how you want to assign participants to the rooms.
- Create a new room and click the Start a new room option.
Check all steps in Video
Frequently Asked Questions
How do you use Microsoft Teams tips and tricks?
- Use keyboard shortcuts.
- Search Through Your Conversations.
- Search Using Shortcut Commands.
- Send and Filter Messages Using @mention.
- Avoid Being Disturbed.
- Make Your Chats Searchable.
- Get a Better Background.
- Use GIFs to Build Cultures.
How do you look good in MS Teams meetings?
- Place the computer slightly higher than your head so the camera is at eye level. …
- Make sure that a tall lamp is placed close to the computer, “on the side that feels most comfortable”. …
- The table should be covered with white linen or paper, out of sight.
Do and don’ts of Microsoft Teams?
- 1 Join on mute. …
- 2 Use background blur to minimize distractions. …
- 3 Turn the camera on when possible. …
- 4 Follow a detailed agenda. …
- 5 Download the Teams app to your computer. …
- 6 Don’t over-invite people. …
- 7 Stay muted while you’re not talking. …
- 8 Zoom in when sharing your screen.
What do you say at the end of a team meeting?
- I guess we’ll finish here since we’re out of time.
- All of the items on the list have been discussed.
- For now, that’s all I have to say.
- It’s good to see that we actually completed the project ahead of schedule this time.
- I think we can wrap this up if no one else has anything to add.