Use the whiteboard in meetings – Webex

On an endless canvas, everybody in a meeting has the ability to start a whiteboard and begin two-way collaboration across a variety of video system devices and Webex App participants using a whiteboard.

These capabilities are available on devices in the Board Series and Desk Series. Webex devices that are part of the DX Series are not supported. When another participant in a meeting shares a whiteboard with the DX device, the DX device obtains a view of the whiteboard that is unidirectional and does not allow for interaction. Despite this, it is still feasible to build whiteboards with the devices in the DX Series using a reduced number of tools and share these whiteboards in meetings.

In place of establishing a whiteboard, you might potentially annotate papers that are being shared among attendees throughout the meeting.

Start and share a whiteboard in a meeting

Whiteboards are communal spaces, so anyone in the meeting can start one and contribute to it. There is only room for a single whiteboard to be open at any given moment.

To begin a new whiteboard, first click More options from the drop-down menu.

Whiteboard tools

Put your ideas on the whiteboard by getting creative and making use of the tools provided.

During a meeting in which there is an open whiteboard:

• Pointer/Selector tool—To choose items from the whiteboard, you must first click the left mouse button on an area of the whiteboard and then drag the mouse. After you have selected the objects, you will have the option to select from a variety of options, including bringing to the front, sending to the back, copying, pasting, duplicating, and deleting.
• Drag/Move—Keep the left mouse button held down while you slide it across the whiteboard canvas to move items.
• Pen tool—Keep the left mouse button held down while you drag it across the screen to create a line with the pen. If you double-click on the tool, you may alter the width as well as the color of the pen.
• Magic pen—If you click the magic pen icon while the pen tool is selected, any lines or shapes you draw with the pen tool will automatically have a smoother and more straight edge.
• Eraser—To remove any annotation from the whiteboard, simply hold down the mouse button and drag it.
• Stickies—Click on the area where you wish to put sticky notes once it has been selected. You can then choose the color of the sticky note by dragging the note to the location you want it. To add another sticky note, click the plus sign (+) button.
• Text—After the area you wish to add text to has been selected, click there. You have the ability to select the color, format, and align the text, as well as choose the size of the text from the following options: small, medium, large, or extra-large.
• Shapes—Choose a form from the options provided, which are a circle, a square, or a diamond. When the shape is selected, drag it to the location where you want to put it, and then resize it there. You have the option of coloring in the shape. If you right-click on the shape, you will be given the option to perform any one of the following actions: bring to front, send to back, copy, paste, duplicate, or delete.

Whiteboard controls

Participants have the ability to edit, close, redo, and undo changes made on the whiteboard, as well as navigate the infinite whiteboard via a minimap. Whiteboard controls.

When a fresh whiteboard is being used in a meeting, the following should be done:

• Edit whiteboard—you can edit an open whiteboard by clicking.

Even if you don’t see this option, you can still edit the whiteboard even if you have access.

• Undo—To undo any modifications that have been made to the whiteboard, click here.
• Redo—You can click here to undo the changes that were made to the whiteboard.
• Save—Simply clicking this button will save the whiteboard to a file on your computer. For further information, please see the Save a Whiteboard in a Meeting page.
• Close for all—Please refrain from writing on each other’s whiteboards throughout the meeting.

This control is only accessible to attendees who were involved in the initial creation of the whiteboard, as well as the meeting’s host and cohost.

You can also use the shortcuts on your keyboard to zoom in and out of the whiteboard area. They are as follows:

CTRL +/- for Windows.

CMD +/- for Mac.

Within the whiteboard’s minimap, which may be found in the lower right-hand corner:

• Hide—a view that conceals the minimap. Simply clicking the button once more will reopen the minimap.
• Zoom to overview—zoom in so that you can see the full width of the area where people are making edits.
• Zoom in/out— the view of the entire whiteboard area can be controlled by this.

Save a whiteboard in a meeting

Your Webex Whiteboard site will display each individual whiteboard. At any point during the gathering, any participant can save a picture of what’s written on the whiteboard.

1 Activate the download by clicking the Save button.

2 Proceed to the location on your computer where you wish to save the file.

3 The file should be given a name, and you should select the Portable Document Format (*.pdf)

4 Select the Save option.