Using public calendars with Zoom

Overview

There is an option to add Zoom Meetings and Webinars to a public calendar linked to your vanity URL. This means the public meetings and webinars can be added to a calendar that can be viewed for up to 12 months. Users within and outside of your Zoom account can see the list and, by clicking a link in the list, they can choose to participate in a meeting or register for a webinar.

Prerequisites

• Accounts for businesses, enterprises, or educational institutions
• that have been approved as vanity URLs
• have access to the Public Meeting List

Creating a public meeting

The following steps should be followed in order to add a meeting to the calendar:

1. Log into the Zoom web portal by entering your username and password.
2. At the top of the page, click on SCHEDULE A MEETING or click Meetings, then click on Schedule a New Meeting.
3. You will be given the option to make this meeting publicly available.

Note: It is possible that your account has not yet been enabled for the public event list if this option is not available.

 

Create a public webinar

A webinar can be added to the calendar by following these steps:

1. Log into the Zoom website.
2. Select Webinars, then click on the Schedule a Webinar link.

The option to list this meeting in the public event list should be enabled.

Note: It is possible that your account has not yet been enabled for the public event list if this option is not available.

 

Joining a meeting or webinar from the calendar

The public event list is available at vanityurl.zoom.us/calendar/list

• Zoom’s web portal can be accessed by logging in.
• Register for a Zoom account and hover over the JOIN A MEETING link on the top of the page to view the public meetings and webinars that you can attend.
• Select the Public Events tab.

Note: When this option isn’t available, it indicates that your account hasn’t been set up to have the public event list available.

It is possible to register for and join meetings and webinars through a calendar.

1. By default, today’s events are displayed.
2. Please type the host name or topic in the search field if you are unable to find the event you are looking for.
3. You can select a specific date from the calendar by clicking the date link.
4. Weekly events are displayed by clicking the link.
5. You can do one of the following if you see the event you want:
   • Click Join if the host has already begun the meeting or webinar.
   • Click Register if registration is required.
   • To view additional information about the event, click the link in the Topic column if the event has not yet begun.