[Web conferencing application] Summary of how to use and prepare when using Zoom on iPad

Zoom is used by so many people at web conferences, meetings, online salons, etc.

This Zoom also has an app for smartphones (smartphones) and tablets under the name “Zoom Cloud Meetings”.

Naturally, this “Zoom Cloud Meetings” can be used even on the iPad, which is a type of tablet.

This time, I have summarized information about how to use this “Zoom Cloud Meetings”, how to set it up, and what you can do with the iPad.

Please check it out as it is organized in an easy-to-understand manner.

Download and install “Zoom Cloud Meetings”

Download “Zoom Cloud Meetings” on your iPad and install it first.

On the iPad, tap the Apple Store app icon and enter “Zoom” in the search box to search.

Then “Zoom Cloud Meetings” will be found. Tap it to download and install it.

When you have installed the “Zoom Cloud Meetings” and launched the application, you will see a screen that says “Join a meeting” in the center.

If you just want to join a Zoom meeting, just tap “Join Meeting”.

If you want to host (host) a Zoom meeting, choose “Sign up” or “Sign in”.

If you already have a Zoom account, you can sign in, or if you don’t have one yet, you can create one from “Sign Up” at the bottom of the screen.

How to open (host) a meeting

How to open and use Zoom Meeting on iPad is very simple.

With the account created, tap “Sign in” to log in.

Enter your registered email and password to sign in.
Alternatively, you can sign in using your Google account or Facebook.

It might be easier for iPad users to use this area.

There is almost no difference in how to use “Zoom Cloud Meetings” on iPad or smartphone and Zoom’s desktop application for PC or Mac.

However, since the iPad version of Zoom has an interface screen for tablets, it will be very easy to use and easy to see.

After signing in, you will see the following icons on the screen.

  • Schedule
  • Meeting now
  • Participation

Literally, tap “Meet Now” if you want to have a meeting in Zoom right now, or “Schedule” if you want to schedule a meeting later.

If you choose Meeting Now

If you want to have a Zoom meeting on your iPad right away or use it as a test, this is a good choice.

You can start a call or meeting right away. The iPad is already equipped with a microphone and speakers, so it’s a nice point that you don’t need the necessary equipment at the beginning as long as you have a terminal.

You can hold a meeting by sending the invitation URL and invitation email to the participants.

If you select a schedule

Select “Schedule” to display the screen for setting the meeting time.
The contents that can be set are as follows.

  • Meeting title name
  • Meeting time
  • Time zone
  • repetition
  • calendar
  • Use Personal Meeting ID
  • Turn on host video at start
  • Participant video turned on while attending

You can understand how to use each of them literally, but I will briefly explain each item.

Meeting title name

You can set the name of the web conference.

Meeting time

You can set the time to hold the web conference.

Time zone

If you are planning an overseas participant, you can notify the time in consideration of the time difference.

repetition

If you plan to hold regular meetings or regularly hold online salons and seminars, turn this on. You can save the trouble of setting each time.

calendar

You can sync with your tablet or smartphone calendar app. iCalendar is displayed for iPad.

Use Personal Meeting ID

You can choose whether or not to use the ID assigned to an individual (synonymous with the personal Zoom room number) to open a meeting.

Turn on host video at start

Whether to turn on and open the video of the meeting host (host) at the start.

Participant video turned on while attending

Whether to turn on and open the video of participants at the start.

It seems that it can be said that it can be used only with an iPad, such as synchronizing with a calendar application, which is very convenient.

How to join a meeting from iPad

Let’s also see how to use Zoom to join a meeting.

Joining a Zoom meeting is also very simple.

The host (host) will send you an invitation URL and invitation email, so click each invitation URL.

With an iPad, you can join a meeting using a browser (Chrome, Firefox, etc.) without installing the app, but it is much easier to install and use the app.

You can join the meeting immediately by tapping the invitation URL with the app downloaded.

Or you can join by tapping the “join” icon and entering the room number while the app is running.

In this case, the room number must be shared by the organizer (host).

How to use and what you can do with the iPad Zoom app

So far, we have seen the basic usage of the Zoom app on the iPad, but in fact, there are many things you can do with the Zoom app on the iPad, so I will introduce it.

List of functions available with the Zoom app on iPad

  • Chat function
  • Screen sharing
  • Whiteboard function
  • File sharing
  • Virtual background settings
  • Recording function

Besides calling and web meetings, there are many useful ways to use the Zoom app on your iPad.

I will explain each.

Chat function

The chat function can send a message during a meeting as well as a normal chat for sending a message.

If you do not want to send the message (chat) during the meeting as a whole, you can also specify the participants and send it.

Screen sharing

You can specify each other’s screens and share them. So far, it used to be necessary to send documents in advance, download and print out, but now it is unnecessary.

This function makes it easy to explain using sales materials, presentations, and manuals.

Whiteboard function

“Whiteboard function”, which is a type of screen sharing function. This allows you to share pictures and characters written on your iPad screen with your finger or touch pen and share them with the other person.

Since the iPad has a large screen and it is easy to write characters and pictures, it is a function that is likely to be useful in situations where you want to explain something or share an image.

File sharing

You can share materials in a file format by linking with a file sharing application. You can share files such as photos, videos, and materials during or after a meeting.

Virtual background settings

This “virtual background” setting is one of Zoom’s interesting features. You can crop your own background and replace it with a prepared background or a selected image without the need for photo manipulation or special effects.

If you learn how to use this virtual function, you will find it useful in situations where you do not want other people to know where you are and where you do not want to look inside your room.

Recording function

Lastly, I would like to introduce the “recording function,” which is a popular function in Zoom.

Until now, handwriting and hand-written minutes such as personal computers were required at meetings and conferences, and video cameras were prepared and recorded at seminars and workshops.

However, Zoom can record everything from web meetings, online salons, webinars and more.

You can upload the recorded meeting scenery to the video site later, or you can share the file.

However, if you use Zoom with a free version license, it will be stored in the iPad, so it will take up space.

Also, if you upload it to a video site, or publish it on your own HP, you need time and effort because encoding work is required.

If you want to save those efforts, we recommend switching to a paid plan.

With the paid version, all recorded files can be saved in the cloud. You can also save the trouble of sharing!

Zoom is popular because it has many features even with a free license, but in reality many companies and groups are switching to a paid version license.

There are several reasons for this, but many cite the lack of time limits for meetings and the ability to save recorded files to the cloud as reasons for switching.

No time limit for meetings

Zoom has a limit of 40 minutes per meeting if it is a free version license regardless of PC version, iPad, smartphone etc.

If it’s one-on-one, it may be enough, but it won’t be the case if you are using a meeting at a company or group in which many people participate.

Recorded files can be saved in the cloud

This is the reason why people who attend and participate in online salons and web seminars often switch to the paid version.

If you want to save and review or publish a hosted (joined) meeting, you need to save the recorded file and publish it later.

With the free version of the Zoom license, you can record, but save files are saved locally on your PC, Mac, iPad or smartphone.

However, that would put pressure on the capacity and would be difficult to manage. Moreover, it takes time and effort to encode these recorded files to upload them to video sites.

Paid licenses are popular because they do not. If you have a paid license for Zoom, you can save recorded files in the cloud (online).

This saves space on your iPad or smartphone, and since the recorded data saved in the cloud can be shared via a URL, there is no need to upload it to a video site and encode it.

Summary

How was that. This time, we explained how to use the Zoom app and the basic knowledge you should know on the iPad, and introduced how to use the iPad app that is convenient to know.

I also explained why switching to a paid license is recommended.

Zoom is reputed to be “useful enough” even with a free license, but many companies and groups have switched to a paid version license.

If you are thinking of introducing it to a company or organization, please contact us once.

The person in charge will guide you through the optimal plan and price according to the number of people and usage.

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