An Zoom online conference system is a system that allows you to communicate with people in remote areas using a monitor, camera, and microphone.
There are two main types of online conferencing systems: web conferencing systems and video conferencing systems.
It is important to select a system that suits your company’s style, as each has different characteristics such as the environment and merits of introduction.
This section explains the features of online conference systems, how to select them, and the advantages of introducing them.
We also introduce the recommended online conference system “Zoom”, so please take a look.
Differences between online meeting types and systems
Both the web conferencing system and the video conferencing system have a mechanism that allows you to hold a meeting or make a meeting with a person in a remote place through the screen.
On the other hand, there are differences in the place where the meeting is held and the suitable number of people, so it is necessary to use them properly according to the usage scene.
First, let’s take a closer look at the features and differences of each online conferencing system.
Zoom Web conferencing system
The web conferencing system is a system for holding a conference using your own personal computer, smartphone or tablet.
Connect to the common conference page using mobile lines or Wi-Fi.
The feature is that you can freely participate in meetings from anywhere, whether inside or outside the company, as long as you have an internet environment.
Suitable for one-on-one or multi-person meetings.
Many web conferencing systems are equipped with functions such as screen sharing and recording/recording of conference contents, and they can be used in various ways such as training and seminars.
It is also recommended to use the presentation while showing the materials to a distant supplier.
Zoom Video conferencing system
The video conference system is a conference system that is used after installing devices such as cameras and microphones in specific places such as conference rooms.
Suitable for many-to-many situations such as regular meetings between the head office and branch offices.
Special equipment must be installed, but the feature is that the quality of voice and video is easier to stabilize than the Web conferencing system.
Difference between cloud type and on-premises type
Web conferencing systems and video conferencing systems are further classified into “cloud type” and “on-premise type” depending on the lines used.
The cloud type has a mechanism to communicate via an external server and can be used from any place that can connect to the Internet.
On-premise type, on the other hand, refers to a mechanism that communicates via a dedicated server installed in the company.
While it takes time and effort to invest in equipment such as servers and operate it, the connection is more stable than the cloud type, and since it is operated only within the company, there is a sense of security in terms of security .
That said, many cloud-based services have been enhanced in security and support these days, so you can use them with peace of mind.
Performance is being updated by service providers, so now more and more companies are adopting the cloud type.
How to choose an online meeting
The features and differences of the online conferencing system are summarized below.
|Web conferencing system||Video conference system|
|Number of users||One-on-one or multiple people||Many to many|
|Use scene||Group meetings, sales, training, etc.||Regular meetings between bases|
|Place of use||Location with internet environment||Room with dedicated equipment|
Web conferences are suitable for internal communication and information sharing, and video conferences are suitable for external communication and board meetings.
It is important to anticipate the main usage scenarios when using the online conference system in-house, and to install a suitable system.
In addition, let’s compare online conference systems from the following viewpoints.
- Number of people who can connect simultaneously
- Audio and video quality
- High security
Currently, there are over 30 types of services that allow online meetings.
Even if you call it a web conference system or a video conference system, there are various functions and the maximum number of people.
We recommend that you consider the scale and budget of the system required for your company, and try it out first by trial.
Benefits of introducing an online conference system
It turns out that there are several types of online conferencing systems, depending on the scope of use.
Next, I will explain the merits of introducing an online conference system into the company.
The online conferencing system reduces various costs of conducting meetings.
In case of Web conference, you can join from your home, and even in case of video conference, you can join from the nearest base.
You can reduce transportation costs, business trip costs to move to a distant headquarters, and personnel costs to arrange venues.
Also, since the travel time will be shortened, it is possible to allocate the blank area to another work to improve work efficiency.
It is also an advantage that an environment where it is easy to exchange opinions is created by greatly reducing the hurdles for holding meetings.
Smooth information sharing and communication
In an online conference system, the two faces are shown on the screen while they are talking, so they can proceed as if they were actually facing each other.
Emotions are easier to convey and communication is smoother than emails and phone calls.
In addition, the Web conferencing system can be used anywhere, so it is also useful for individual news affairs that are less than a meeting.
It is also effective as a communication tool for remote work and staff working from home.
The disadvantage is that it is easily affected by the line conditions.
The cloud-type online conferencing system has the disadvantage that the communication status depends on the Internet environment.
Occurrence of time lag and disturbance of audio and video will reduce efficiency, so it will be necessary to secure a stable communication location.
Recently, services that suppress the capacity of the system itself and allow relatively stable communication even in low bandwidth have appeared.
If your environment is difficult to adjust, you can implement a stable online conferencing system.
Recommended tool with high connection stability [Zoom]
The online conferencing system “Zoom” that is used all over the world is a popular service because it can maintain high quality and high image quality even in low bandwidth.
It can be used with about 1/10 the amount of communication compared to general online conference systems.
The functions available in Zoom are as follows.
- Recording of meeting contents
- Screen sharing
- Text chat
- Breakout room (grouping of members)
- Cooperation with external services
Zoom has various security measures such as encrypted communication, password setting, conference room lock, etc., so you can rest assured even during important meetings.
There are a wide range of plans from the free version for personal use to the paid version for business, so let’s choose the plan that suits your usage range.
- Web conference for individual communication, video conference system recommended for regular meetings with a large number of people
- By introducing an online conference system, we can expect to improve work efficiency and facilitate communication.
- Zoom allows stable communication even in areas where only mobile lines can be used.
It is necessary to use different online conferencing systems depending on the number of users and usage.
It is important to clearly select the purpose of use and select a tool because introducing a tool that does not meet the original purpose causes confusion.