Highlighted features for this update

  • Admit a participant from the lobby directly into a breakout session

You no longer need to accept participants waiting in the lobby to the main session before you can admit them to a breakout session. You can now admit them immediately into a breakout session. This is an excellent method for verifying the attendance of a meeting participant in private, prior to admitting them to the main session, or for assisting people who attended the meeting later in making their way right into the proper breakout session.

The process of welcoming new attendees into the gathering is carried out in the same manner as in the past. On the other hand, if there are concurrent breakout sessions being held, you will now be presented with a drop-down menu from which you can select the session to which you would like to admit the people you have chosen:

Alternately, you can now also discover participants in the lobby displayed in the window that corresponds to the assignment of breakout sessions:

When participants are admitted from the lobby, which is where breakout sessions have already begun, they are automatically admitted to the corresponding breakout sessions to which they have been preassigned:

  • Enhance meeting security with Auto Admit

We are thrilled to announce the release of Auto Admit, a new feature that will make your job as a meeting host much simpler while simultaneously enhancing the safety of your gathering.

Invitees who are already logged into their Webex accounts and have the Auto Admit feature enabled will now be able to take part in scheduled meetings immediately rather than having to check in at the lobby first. It is no longer acceptable to let guests in from the lobby when their attendance at the meeting was already confirmed.

There is no need for a password or a PIN code! Even Webex Room systems that you add to your meeting invite are able to directly attend the meeting if you choose to do so.

Remind the people you’ve invited to log into Webex so that they may take benefit of this incredible new addition to the usability of the platform.

Users who aren’t signed into Webex and people who aren’t on the invite list will remain in the lobby until you or a cohost allows them to the meeting. Access to the meeting can be controlled for guest users by using the lobby. For more information, check that page.

Important callouts:

  1. Meetings that take place in a Personal Room are exempt from the applicability of this feature.
  2. The configurations of already-acquired clients will be respected by this new feature. The lobby setting is utilised whenever a net new consumer is added.
  3. Now, at the admin level, you have the ability to govern the behaviour of all meetings in your organisation by determining whether or not you will always let members in your organisation join unlocked meetings. If the new administrative setting is not enabled, users in your organisation who have not been invited to a meeting will no longer be able to join unlocked meetings even if they are public.
  4. Before assigning the cohost position, the behaviour that lies behind the following cohost settings in our Advanced options for planned meetings has been adjusted to check for invitee status first. This change may be found in the menu.
  5. When someone new joins the meeting and that person already has a host account on the site, that person automatically becomes a cohost for the meeting.
  6. When they join the meeting, all attendees who already have host accounts on our site are promoted to the role of cohost.

See the article on Securing planned meetings for additional information.

 

  • Multiple Windows Support on iPad

Users now have the ability to pop-out the shared content into a new window and run multiple instances of the app side by side thanks to Apple iPad OS Multiple Windows Support (also known as support for multiple scenes).

Pop-out content for shared material on the iPad: Users can either move the shared content or click on the pop-out symbol to view a separate shared content window on the iPad. Swiping from right to left, as demonstrated in the image, allows users to expand the window that displays shared material to fill the entire screen.

numerous instances of the app Users are able to operate numerous instances of the Webex Meetings App for iPad App concurrently and in close proximity to one another.

  • New user interface for fold and flip phones

Users of Webex Meetings on Android may now take advantage of newly implemented UI upgrades to enjoy the best possible meeting experience in all modes accessible on fold and flip phones, including Flex mode, Tablet mode, and Folded mode.

With a 3 by 4 grid in flex mode and tablet mode, it is possible to observe as many as 12 individuals all at once on the same screen.

When holding large meetings, it is important to make use of all the available real estate, including flex mode and tablet mode.

Pre-meeting experience

Enhance meeting security with Auto Admit

We are thrilled to announce the release of Auto Admit, a new feature that will make your job as a meeting host much simpler while simultaneously enhancing the safety of your gathering.

Look at the features that are going to be featured in this release for further information.

Device enhancements

Start a meeting on a device

You are now able to stroll into a room and start an instant conference on a device connected to Webex. After you have convened a meeting, you will no longer have to exert effort to invite attendees to subsequent meetings. You now have the ability to invite any guests to a meeting through the invite pop-up. Simply scan the QR code, and after that, you will be able to copy and distribute the meeting information to anyone.

Unfortunately, Webex for Government does not support this functionality at this time.

This functionality is made available on a staggered release schedule. You may find out when it will be available on your site by checking status.webex.com/maintenance.

Post-meeting experience

Changes in retention storage policy for Webex Meetings

Webex is doing away with the opportunity to save post-meeting data (recordings and transcripts) for an extended amount of time.

Meetings, webinars, training, and support are all included in the scope of our retention policy.

If the retention policy is currently set to indefinite, then the default retention time for pro pack users will change to 360 days. Users will have the opportunity to alter the retention duration from 7 days up to a maximum of 3600 days. In addition, customers have the choice to either retain user-deleted recordings for up to 30 days or delete them after that period of time if they do not comply with the retention policy.

These modifications become effective on the 31st of March, 2023 for Webex users who have purchased the pro pack offer.

Customers of Webex who have purchased the pro pack have the option in Control Hub to adjust the retention policy from indefinite to a figure that ranges from seven days to three thousand and six hundred days in order to prevent any service disruptions.

This particular feature will be made available on its own timetable. You may find out when it will be available on your site by checking status.webex.com/maintenance.

Webex Meetings for iOS

Multiple Windows Support on iPad

Users now have the ability to pop-out the shared content into a new window and run multiple instances of the app side by side thanks to Apple iPad OS Multiple Windows Support (also known as support for multiple scenes).

Pop-out content for shared material on the iPad: Users can either move the shared content or click on the pop-out symbol to view a separate shared content window on the iPad. Swiping from right to left, as demonstrated in the image, allows users to expand the window that displays shared material to fill the entire screen.

numerous instances of the app Users are able to operate numerous instances of the Webex Meetings App for iPad App concurrently and in close proximity to one another.

Webex Meetings for Android

New user interface for fold and flip phones

Users of Webex Meetings on Android may now take advantage of newly implemented UI upgrades to enjoy the best possible meeting experience in all modes accessible on fold and flip phones, including Flex mode, Tablet mode, and Folded mode.

With a 3 by 4 grid in flex mode and tablet mode, it is possible to observe as many as 12 individuals all at once on the same screen.

When holding large meetings, it is important to make use of all the available real estate, including flex mode and tablet mode.