Zoom Meeting and Webinar passcodes

You can add a layer of security by requiring passcodes for meetings and webinars. Individual meetings and webinars may be secured by a passcode, or users, groups, and accounts may enable them. Passcode settings for all meetings and webinars can be locked, and admins can set a minimum passcode requirement and require passcodes for all meetings and webinars.

You will need to lock the setting after it is enabled if you wish to enforce it for all users in your account or a group of users. It is possible for users to disable unlocked settings in their personal settings when a setting is enabled but not locked.

Passcode settings are as follows:

• Scheduling upcoming meetings requires a passcode
  • In addition, all previous meetings have a passcode
• To join an instant meeting
• PMI access requires a passcode
  Note:
• Among the options:
  • Join before the host is enabled only for PMI meetings
  • In general
• One-click joining via embedded passcode
• Phone participation requires logging in

In addition, Zoom Rooms has an option called Bypass the passcode when joining a meeting from the meeting list. It allows them to join meetings directly from the meeting list, rather than having to enter a password. An invitation to the meeting must include the passcode. Versions 4.5.0 and higher are required on Zoom Room computers and controllers in order to use this feature.

Notes:

• For Zoom accounts with a single licensed user, for Pro accounts with 2 or more licenses, and for Business accounts with 10 to 100 licenses, meeting attendees will be required to enter a passcode or use a waiting room as of September 27. All free accounts are required to have meeting passwords (passcodes).
• On October 18, 2020, Passcodes or Waiting Rooms will be needed for Zoom for Government accounts with fewer than 100 licenses. Zoom support can provide more information about this.
• For certain accounts, Zoom will start requiring meetings to be secured with one of the following options starting December 20, 2020: passcode, waiting room, or only authenticated users will be allowed to join. More information can be found in meeting settings.
• A random passcode is assigned to webinars by default. This can be changed at any time.
• The invitation will include a numeric number and an alphanumeric passcode for everyone to call in with if your meeting includes phone and/or room systems participants.

Prerequisites for Zoom Meeting and Webinar passcodes

• Passcodes are required for Zoom meetings and webinars
• All meetings and webinars on your account will require a passcode if you have admin privileges

How to enable passcode settings

Account

The following steps must be taken in order to allow all users in the account to set a passcode:

1. Admins can edit account settings by signing into the Zoom web portal.
2. Simply click Account Management in the navigation panel.
3. If you’d like to use a passcode to access your account, be sure to enable the passcode settings under Security.
   You can enable the setting by turning on the toggle. You can verify that your changes were made by clicking Turn On.
4. Click the lock icon and then click Lock to confirm the setting if you want this setting to be mandatory for all users in your account. Users can disable this setting in their personal settings if it is not locked.

Group

Note:

You may notice that the Group Management page has been renamed to Groups if you have created a Zoom account after August 21, 2021, or if you are using the New Admin Experience on your account.

For groups of users to enable passcode settings, follow these steps:

1. Click on User Management then Group Management in the Zoom web portal as the owner or administrator.
2. Navigate to the Settings tab after selecting the relevant group name.
3. Make sure the passcode settings for this group are enabled in the Security section.
   You can enable them by clicking the toggle. Verify the changes by choosing Turn On.
4. The lock icon can be clicked to make this setting mandatory for all members of the group, and then Lock can be clicked to confirm the setting. Users can disable this setting in their personal settings if it is not locked.

User

You can enable a passcode to use on your own computer by following the steps below:

1. Navigate to the Settings page of the Zoom web portal.
2. Verify that your meeting and webinar passcode settings are enabled in the Security section.
   Click the toggle to enable the setting if it is disabled. Verify the change by choosing Turn On.
   Note:
3. You need to speak with your Zoom administrator if the option is grayed out.

Setting passcode complexity requirements

1. Admins can edit account settings by logging in to the Zoom web portal.
2. Choose Account Management from the navigation panel.
3. Select Password requirements from the Security section.
4. Click Enable this requirement for your account.

How to edit the password for a meeting

• Log into the Zoom web portal by entering your email address and password.
• Click Meetings in the menu on the left side of the screen.
• To update the passcode for a particular meeting, simply click on the topic of the meeting.

• You will then be given the option of editing the meeting.
• You will need to edit the passcode in the Security section of the meeting. Meetings can also include waiting rooms.
• Then click Save.

How to edit the password for a webinar

• Navigate to Zoom’s webinars page once you have logged in.
• You can update the passcode for a webinar by clicking on its topic.

• You will be given the opportunity to edit the passcode.
• To edit the passcode, go to the Webinar Password section.
• Click the Save button.

How to edit the passcode for your Personal Meeting ID (PMI)

• Navigate to the Meetings section of the Zoom web portal.
• Under Personal Meeting Rooms, click the corresponding button.

• From the Edit Meeting window, you can edit the meeting.

• You can change the password in the Security section. Waiting Room can also be enabled in this window.
• Save it.