Zoom’s recording function is recommended! Types of storage methods and usage summary

Zoom is a web conferencing tool that can be used on various devices such as PCs, iPods, iPhones, and Android smartphones.

Zoom has a function to record the contents of the meeting beforehand.

It is a web conferencing tool that is easy to use because it does not require any separate video capture software to be installed and has been adopted by many companies.

This section summarizes the features and benefits of the recording functions available with Zoom, as well as the actual operation method.

The Zoom recording function can also be used as a substitute for minutes, so if you want to improve your work efficiency, please refer to it.

Zoom has two recording methods

Zoom allows you to record and record meeting contents.

There are two types of save methods, “local save” and “cloud save” , each with different characteristics.

First, let’s take a closer look at how to save video data recorded with Zoom.

Local save

In the case of local save, the recorded video data will be saved directly to your computer.

You can set the save destination folder by yourself, so let’s specify any place such as inside the computer or USB.

Local storage is also available with a free license.

Cloud storage

In case of cloud storage, the recorded data is stored in cloud storage.

It is possible to record from mobile terminals such as smartphones and tablets as well as PCs.

This function is only available to users who have a Zoom license, and cannot be used with a free license.

The difference between local save and cloud save is where the save destination is.

There is no problem with local storage, but cloud storage is more convenient and is recommended.

We will introduce the advantages of Zoom cloud storage in detail in the next section.

Benefits of cloud recording

Saving the recorded video data in the cloud is called cloud recording.

Now let’s take a closer look at the benefits of recording in the cloud instead of locally.

Easy video sharing

When sharing the video data saved locally, it is necessary to attach it to an email or upload it to YouTube once.

However, with Zoom’s cloud storage, you can share it just by notifying the URL of the to save destination.

Since the shared side only has to click the URL, it can be said that it is a great advantage that both operations can be shortened.

For local data that has not been shared, the contents cannot be confirmed unless the computer is the save destination.

On the other hand, if you save to the cloud, you can view the contents by logging in to your Zoom account from another device such as a smartphone or tablet.

Furthermore, if you save to the cloud, you can shorten the time required for encoding (conversion).

In the case of local saving, it is necessary to keep the computer running until the conversion is completed, but in case of cloud saving, it will be processed automatically on the net.

You can use the waiting time for other tasks, which will help you to streamline your operations.

Does not overwhelm device capacity

With cloud recording, the data is stored on the server, so the capacity of the PC itself is not used.

It is convenient when you want to keep the contents of your computer clean.

Data stored in the cloud can be downloaded locally as needed.

Can transcribe (English only)

There is also a function that automatically transcribes data recorded with Zoom.

Pay attention to cloud capacity

If you save to the cloud, it is possible to record the recorded data without pressing the capacity of the PC.

However, be aware that there is an upper limit to the storage that can be used for cloud recording.

With a paid license, the initial limit is 1GB.

Please arrange appropriately so that you do not exceed the upper limit such as downloading locally or deleting unnecessary data.

You can purchase additional paid storage, so please consider it.

How to use the Zoom recording function

So far, I have introduced the advantages of saving recorded data and zoom recording in Zoom.

Finally, let’s check how to actually record with Zoom and how to playback the recorded data.

Record manually

Only the user who hosts the meeting can operate the recording function.

If a viewer other than the host wants to record, permission from the host is required.

When the web conference starts, the recording item appears in the menu.

You can start and stop recording by clicking this button.

Record automatically

If you want to record all meetings, it’s easy to set up automatic recording instead of manual recording.

You can specify automatic recording from the setting page after login.

At the end of the meeting, you will be asked whether you want to save the recorded video data, so decide whether or not to save it as necessary.

How to play back recorded data

When saved locally, you can play the video by opening the save destination file.

When saving to the cloud, you can check and play recorded data from the Zoom browser.

How to share to participants

For the data recorded by cloud recording, sharing is completed simply by notifying the save destination URL.

Let’s notify the URL by chat or email in Zoom.

You can save up to 1GB in the cloud, so it is recommended to download important data and delete unnecessary data to organize it frequently.

Summary

  • There are two types of Zoom, local save and cloud save, and cloud save is limited to a paid license
  • Cloud recording has various advantages, such as easy sharing and not using up space
  • Even with a paid license, there is a limit to the amount of storage in the cloud, so it is necessary to organize frequently

Zoom’s recording function is useful in a wide range of situations such as in-house meetings, meetings with business partners, seminars and training.

Other functions such as screen sharing and grouping are also substantial, so if you are thinking of introducing a web conferencing tool, please consider Zoom.

 

 

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