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Changing cloud recording chat/transcript visibility in Zoom Meeting

ByCorporate Guider Home, Zoom

In cloud recordings that a user owns and shares, he or she can decide whether they wish to have access to chat history and transcription. Users, groups, and accounts can enable and disable this feature on a per-account, per-group, or per-user basis. It should be noted that this setting is only applicable to recordings that have just been generated.

Prerequisites for changing cloud recording chat/transcript visibility

  • Licenses with cloud recording capabilities are available for Business, Education, and Enterprise licenses

  • Account owner or administrator privileges are required to enable or disable the feature at the account or group level in order to use it

How to enable or disable cloud recording chat or transcript visibility at the account level

It is possible to make cloud recordings of chats/transcripts visible to all users in the account by enabling or disabling the following:

  1. Zoom’s web portal can be accessed by logging in.

  2. Click on Account Management from the navigation menu and then click on Account Settings from the Account Management menu.

  3. The tab for recording can be found by clicking on it.

  4. There is a toggle at the bottom of the viewable transcript / viewable chat switches that you can click to enable or disable the transcript.

  5. You will be prompted to confirm the change by clicking Enable or Disable if a verification dialog displays.

  6. (Optional) To make this setting mandatory for all users in your account, click on the lock icon , and then click Lock in order to confirm that you would like to make it mandatory for all users in your account.

How to enable or disable cloud recording chat or transcript visibility at the group level

Note: The Zoom account management page, which was previously known as Group Management, has been renamed to Groups for users who have created an account after August 21, 2021; or have enabled the New Admin Experience on their account.

For a group of users to be able to see cloud recording chat/transcripts, you must follow the following steps:

  1. Zoom’s web portal can be accessed by logging in.

  2. Click on User Management from the navigation menu and then click on Group Management from the menu.

  3. Go to the Recording tab and click on it.

  4. To enable or disable the option Viewers can see the transcript / Viewers can see the chat on the viewer’s right, click on the toggle.

  5. Click Enable or Disable if a verification dialog appears to verify the change that has been made.

    Note: There is a possibility that the option is grayed out, which means that it has been locked at the account level, and that it must be changed at that level for it to be unlocked again.

  6. The option to make the setting mandatory for all members of the group is available by clicking the lock icon, and then taking the final step to click Lock to confirm the setting.

How to enable or disable cloud recording chat or transcript visibility at the user level

Changing the visibility of cloud recording chats and transcripts for your own use can be achieved by following these steps:

  1. Zoom’s web portal can be accessed by logging in.

  2. To access the Settings page, click on the Settings link in the navigation menu.

  3. The tab for recording can be found by clicking on it.

  4. There is a toggle at the bottom of the viewable transcript / viewable chat switches that you can click to enable or disable the transcript.

  5. To verify that the changes have been made, please click Enable or Disable if a verification dialog appears.

    Note: A grayed out option means that it has been locked either at the group or account level, depending on whether the option is grayed out. Your Zoom administrator will be able to assist you in this matter.
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FAQs?

How do I share Zoom recording with transcript?
Your Cloud Recordings can now be transcribed via audio transcripts if you wish to The zoom profile page may be accessed by selecting Settings on the left-hand navigation bar at the top of the page. On the Settings page, you will find a tab called Recording (on top of the page), which you should click on. Under Advanced cloud recording settings, on the Recording tab, you will find a radio button that says Audio transcript. Save the file by clicking on the Save button.

Can you get a transcript from a zoom recording?
Transcription can be enabled in Zoom by clicking the following link: The Recording tab can be found in the Settings section. Toggle on Cloud Recording from the Recording tab by clicking on the cloud arrow. You can check the box for Audio transcripts under the Cloud Recording section of your account. You will be able to see the button for saving once you click it.

What happens when you save transcript zoom?
As soon as the transcript is completed, a copy will be downloaded to your device as a text file. Please note that the transcript is only saved as long as you click the Save Transcript button. If you would like to be sure that you have captured the whole meeting, we recommend that you save the transcript just before the meeting ends.

Can Zoom cloud recordings be edited?
It is possible to edit a video by selecting the video you wish to edit. The video will be played on the screen of your computer in a new window that will open. Towards the end of the video, you will notice this bar saying: Trim playback by selecting the scissors icon at the bottom of the video. You can do this at the beginning and/or ending of the video.

How do I remove transcripts from Zoom meeting?
You will need to sign into the Zoom web portal in order to access the service. You can access the Settings menu from the navigation bar. Select the Recording tab from the menu. You can enable or disable the Viewers can see the transcript / Viewers can see the chat toggles based on if you want to allow or disallow them.

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All images and contents credit goes to support.zoom.us

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