Compare Webex Meetings Types

The Meetings app provides users with a feature-packed environment for collaborating. But the question is: when should you use a Webex Personal Room meeting as opposed to a conventional scheduled meeting or a Personal Conference meeting? Make use of this article to help you choose the format of the meeting that suits your needs the most.

For further information, please refer to the table as well as the descriptions that follow.

Feature	Standard Scheduled Meeting	Personal Room Meeting	Personal Conference Meeting
Set up both one-time and ongoing gatherings by scheduling them.	✔	✔	✔
The utmost number of participants allowed	1,000	1,000	500 audio-only participants
Can stipulate that attendees must first register.	✔
Make it possible for attendees to sign in before the meeting officially begins.	✔		Not recommended
Add cohosts or alternate hosts	✔	✔	✔
Permit other hosts to plan events on my behalf and I will attend.	✔	✔
Link to join the meeting	Unique URL	Your Personal Room URL	Unique URL
Join by video system	✔	✔

 

Standard Scheduled Meeting

A typical meeting can be scheduled using your Cisco Webex site, within Microsoft Outlook with the help of the Cisco Webex Meetings Desktop App, or through your mobile device.

• You have the option of scheduling meetings that take place only once or on a recurrent basis.
• When you are setting up the meeting, you have the option of requiring attendees to register.
• When you plan the meeting, you have the option of allowing people to join the gathering up to fifteen minutes before the scheduled start time.
• You have the ability to add other hosts, and the meeting can be hosted by anyone who has a host account on the Webex site.
• It is possible for another user on the Webex site who possesses a host account to book a meeting on your behalf. You alone are authorized to initiate the meeting because you are the host.
• Users can join a meeting by clicking on the meeting’s specific URL, which is different for each meeting.
• Users who wish to participate in a meeting via video system must dial a specific video address that is specific to that meeting.

Personal Room Meeting

Personal Room meetings are ideal for spur-of-the-moment gatherings as well as back-to-back meetings in which the host wishes to remain in the same meeting room throughout a series of gatherings and invitees wish to enter the room at various points throughout the day.

• Your Webex account gives you the ability to kick off a meeting in a Personal Room. Using the Webex Meetings Desktop App, you may use Outlook to schedule one-time or recurring meetings in your Personal Room.
• Attendees will not be able to attend the meeting before it begins; however, you will be able to lock your Personal Room at any time during the conference. People will wait for you to let them in by occupying a “virtual lobby.” You also have the option of setting your Personal Room to automatically lock itself between 0 and 20 minutes after the start of the meeting.
• You can add cohosts or substitute hosts to your Personal Room meetings so that other people can host them in your place if necessary.
• It is possible for your cohosts or replacement hosts to organize personal appointments on your behalf.
• Your Personal Room URL is the meeting link that people click to join any and all meetings that take place in your Personal Room. The URL for your Personal Room will look something like this: company.webex.com/meet/username.
• For any and all meetings, the video address of your Personal Room will serve as the video address that users will dial in order to join the conference via video system.

Personal Conference Meeting

A conference call is one form of audio-only meeting, but there is also something called a Personal Conference meeting. If the situation warrants it, this type of meeting can be upgraded to a regularly scheduled meeting. When a Personal Conference meeting is arranged, a URL for the meeting is automatically generated. Please visit the article titled “Schedule a Personal Conference or Audio Only Cisco Webex Meeting” for additional information on how to set up your Personal Conference account numbers.

• With the help of the Webex Meetings Desktop App, you’ll be able to schedule one-time meetings directly from your Webex site or within Outlook. Using the Webex Meetings Desktop App, you are able to set up recurring appointments for meetings.
• You have the ability to add substitute hosts, which will allow other people to host your Personal Conference Meetings in place of you.
• We do not advise that you make it possible for guests to sign in before the start of the meeting. If you do that, it could open the door for undesired participants to produce potentially fraudulent telephone costs before the host joins in.
• If you choose to make the meeting a normal Webex meeting, then each meeting will have its own distinct meeting URL, which users can click in order to join the conference.
• The number of people who are merely listening in is limited to a maximum of 500. In the event that the situation is escalated to an online meeting, only the first 25 individuals will be allowed to join.