Advanced polling and quizzing for meetings in zoom app

There are a number of options you can use when it comes to polling questions for meetings, including single choice or multiple choice questions, while advanced polling also provides options such as matching, ranked choice, short answer, and long answer questions. If you want the poll to function as a quiz, you can also select the correct answers in order to have it work as a poll.

The poll can be launched during the meeting and you will be able to gather responses from the participants during the meeting. As a result of the polling results, you can view a full breakdown of the responses, including the answer times for each participant, in this polling report, which is available for you to download after the meeting by default, but you can also access it during the live session. It is also possible to conduct an anonymous poll if you do not wish to collect any information about your poll participants with the results of your poll.

As well as creating and launching basic polls, you can also customize them.

It is also possible to create standard polls in a webinar, as well as advanced polls.

Prerequisites for advanced polling and quizzes for meetings

• It is mandatory that the type of host user is licensed

• Meetings can now be polled and quizzed using advanced technology

• Client for Zoom on the desktop

  • Version 5.8.3 or higher is required for Windows

  • Version 5.8.3 or higher is required for Mac OS X

  • Version 5.8.3 or higher is required for Linux

• You can use Zoom on your mobile device by installing the Zoom app

  • A version of Android that is at least 5.8.3 is required

  • A version of iOS greater than 5.8.3 is required

• Version 5.12.0 or higher of Zoom Rooms is required

  • Please see our article on how polling differs from other platforms in terms of its limitations.

• Clients on the web

• A scheduled meeting must be conducted or an instant meeting by using the Personal Meeting ID that you have created for the meeting

*Note: In addition to mobile apps for iOS and Android, polling can also be handled by desktop clients, but hosts must use the desktop client in order to manage polls.

Limitations for advanced polling

• When a meeting is being conducted, by default, only the meeting host is able to edit a poll or add a poll to the meeting. A user who is assigned the role of host or co-host will not be able to launch a poll when the host or co-host role has been transferred to another user. There are options for allowing alternative hosts to add polls to the site, but the host must enable the setting for allowing alternative hosts to add polls to the site when setting up the alternative host.

• You must make sure that each participant in the meeting is using the supported version or a higher version in order to see or participate in advanced polls or quizzes during the meeting. It is advisable to join the service through the web client instead of updating to the minimum version if you are unable to do so.

• A single meeting can have a maximum of 50 polls, each with a maximum of 50 questions, and each poll can have a maximum of 50 responses.

• There will only be a poll report for the last occurrence of a poll in the poll report if the poll is relaunched in a meeting. You may want to consider creating a second poll with the same questions as the original if you know you will need to launch the same poll twice, so that you do not have to launch it again.

• You must upload images in either PNG or JPEG format, and the image size must not exceed 2 MB.

How to create an advanced poll

If you want to conduct a poll at a meeting, you can either create it in advance or during the meeting. The process of creating or editing a poll will take place through the web portal when you select the option to do so during a live meeting.

1. Zoom’s web portal can be accessed by signing in.

2. Go to the Meetings menu in the navigation bar of your browser

3. In order to start your scheduled meeting, click on the topic you would like to discuss. It is recommended that you schedule a meeting as soon as possible if you don’t already have one.

4. The Polls/Quizzes tab can be found at the bottom of the page.
   Note: The advanced polling and quizzes feature has not been enabled if the tab is labelled just Polls or just Polls and Quizzes.

5. Select the Advanced Polls and Quizzes option from the list of options when you click Create.

6. Changing the name of this poll set is as simple as clicking Untitled Advanced Polls at the top of the page.

7. You can edit the following details by clicking on the question area:

   • To edit the name of the polling question that is currently being posed, click the Untitled Question area.

   • Click the drop down menu to the right of the question name to choose the type of question you want to ask:

     • Single Choice: There is only one answer that can be selected by poll participants from the list of answers provided. A drop-down menu can be used to list the possible answers, or they can be displayed all at once.

     • Multiple Choice: The participants of the poll have the option to select more than one answer from the options provided.

     • Matching: There is an option for participants to match prompts on the left side of the poll with answers on the right side of the poll. It is possible to adjust the order of the prompts and the answers according to your needs. There is the possibility of providing up to nine prompts for each question, with the possibilities of finding a match ranging from two to nine.

     • Rank Order: It is possible for participants in the poll to rank each item according to the scale provided. The scale provides a range of 2-7 options for each item, so that up to 10 items can be provided for every question.

     • Short Answer: A short answer response can be provided by poll participants as their response to the poll. A character limit and a maximum character limit can be set in the response box.

     • Long Answer: The participants of the poll have the option of responding with a long answer. This can be set to the maximum and minimum number of characters allowed in the response.

     • Fill in the blank: The poll participants are presented with a statement and a blank. On the basis of the statement and other context provided, they are asked to fill in the blanks with the missing information. It is possible for the answer boxes for each blank to be separated, so that they can be added in multiples.

     • Rating scale: Participants in the polls are given a statement or topic, then they are asked to rate the topic on a scale of 1-100 based on how they feel about that statement or topic. It is possible to change the range of the scale from the default of 1-10, as well as labeling the ends of the scale with a description of what it is based on, for example Not likely to Extremely likely.

   • Using the blanks provided for each choice, you can enter an answer that participants may choose from to participate in the event.

   • There are several types of poll questions that can be configured, such as adding a choice, adding a row, adding a column, adding a prompt, or adding an answer (depending on the kind of poll question selected).

   • Delete the current polling question by clicking on the trash bin icon.

   • The following options can be accessed by clicking here:

     • Upload Image: Admins have the option to enable the uploading of an image beneath the question, if this option is enabled.
       Note: There are two types of images that must be used: PNG and JPEG.

     • Duplicate Question: There is currently a polling question that is being duplicated as it is currently.

   • Make sure the Required checkbox is selected to ensure that a participant must answer a question before they can submit their responses to a poll.

   • Using the pencil icon, you can edit a poll that has already been created.

8. You can add an additional question by clicking on Add a Question (optional).
   Note: There is the option of reordering the questions and answers to each question as required.

9. You can access the following options by clicking the button:

   • Require answers to be anonymous: Participants in the poll are able to choose whether their answers are associated with them personally or whether they provide answers anonymously to the poll.
     Note: It is possible that this option has been disabled either at or at the account level, depending on whether it is grayed out. Your Zoom administrator needs to be contacted in order to resolve this issue.

   • Make a quiz and set correct answers: You can find more details in the section below.

   • Add to Polls/Quizzes library: In addition, your poll will also be saved to a poll/quiz library, where you can retrieve and reuse your poll over and over again for future meetings. This item can be viewed by going to “Meetings > Polls” in the Meetings menu.

10. Then click on the Save button.

There will be one poll which will be used for all questions in the meeting when launched at the beginning of the meeting. In case you wish to ask additional questions at a different time during the webinar, you can create additional polls during the webinar.

How to create a quiz

It is possible to use the polling feature as a quizzing platform if you wish to set correct answers and grade your respondents’ accuracy.

Note: You can only set a correct answer in the Single Choice, Multiple Choice, Matching, and Rank Order polls. In the case of short answers and long answers, manual scoring will be required.

1. A poll with advanced features can be created.

2. You will be able to make a quiz by clicking on the button and setting the correct answers to the quiz.

3. On each of the questions, click on the set answer button.

4. If you want to choose the correct answer(s), you will need to select which answer(s) you would like.

5. When you are done, click the Done button.

6. Each time you have to answer a question, repeat the process.

7. Then click the Save button.

How to use the Polls/Quizzes library

In meetings, you can create polls or quizzes with the help of the admin, if he or she has enabled this feature. There are a variety of poll types that can be created or edited and can be used for Personal Meeting ID (PMI) meetings and non-PMI meetings. In a meeting, it will appear in a list of polls that people can access when they have marked the poll as available for all meetings.

Notes:

• For each meeting, you will be able to enable a maximum of 10 polls or quizzes.

• There is a requirement that version 5.10.3 or higher be installed in order to access the polls that are stored in the central poll library inside a meeting.

Access the Polls/Quizzes tab

1. Zoom’s web portal can be accessed by signing in.

2. Click on the Meetings menu item in the navigation menu.

3. You will find the Polls/Quizzes tab on the left side of the screen.

There is a Polls/Quizzes tab in the section where you can create a poll

If you want your poll/quiz to be used in all of your meetings, create a first saved poll/quiz.

1. Click on the tab Polls/Quizzes to access the polls and quizzes.

2. Please select a poll from the list.
   Note: A further option will be displayed if advanced polling and quizzes are enabled per the poll settings: Poll and Advanced Polls and Quizzes.

3. Create a poll that is advanced in nature.
   You will be able to view your advanced poll under the Polls/Quizzes tab once it has been created.

4. In order that your created polls/quizzes can be used for all of your meetings, you should click the “Enable” toggle to ensure they are enabled or disabled.

5. Alternatively, you can click on the + Create button in order to create a poll/quiz that is more advanced.

This feature will allow you to view the names, types of surveys and quizzes (Polls, Quizzes, Advanced Polls), as well as the question(s) (number of questions) and enable them.

Use actions for individual polls

The Polls/Quizzes tab allows you to create an advanced poll or quiz and select actions for it after you create it:

1. In order to edit your poll or quiz, click the pencil icon located to the right of the poll/quiz.

2. When you are on a poll or quiz, you will find an ellipsis to the right.

3. Choose one of the following actions from the list below:

   • Duplicate: There will be a duplicate poll and quiz.

   • Delete: There will be no polls or quizzes left.

Use batch actions for multiple polls

There are many actions that can be selected for polls and quizzes that are created in the Polls/Quizzes tab after they have been created:

1. By selecting the checkbox next to the Name, you will be taken to the next step.
   There will be a check box next to each poll/quiz that will be selected.
   As an alternative to selecting all polls/quizzes that you wish to participate in, you can select the polls/quizzes that you wish to participate in.

2. Depending on the number of polls/quizzes you have selected, you can perform one of the following batch actions:

   • Disable for My Meetings: The toggles for your selected polls/quizzes will be disabled for all your meetings when you choose Enable, and this will affect all your meetings.

   • Enable for My Meetings: When the toggle for selections for polls or quizzes is enabled under Enable, you will be able to access the toggles throughout all of your meetings.

   • Duplicate: You will be able to duplicate the polls or quizzes you selected.

   • Delete: It will be deleted the polls/quizzes that you have selected.

Filter the Polls/Quizzes tab

Using the dropdown menu All Types, you can display different filters depending on the type of query. It is possible to filter your polls/quizzes in three different ways: Polls, Advanced Polls, and Quizzes.

How to launch a poll or quiz

In order to participate in a poll, the host of the meeting must launch the poll before participants have the opportunity to respond to it. Whether polls are created before the meeting or during the meeting, they must be created within the meeting portal. This can be done either before or during the meeting.

1. In order for polling to be enabled in a Zoom meeting, you need to start the meeting as scheduled.

2. The Polls/Quizzes button can be found in the meeting controls.

3. Please choose the poll or quiz you would like to launch from the top of the polling window (if you have created multiple polls or quizzes).

4. Click on the Launch button.
   Now that everyone has been prompted to answer the polling questions, they will be able to participate in the meeting. A live feed of the results will be available to the host as well.

5. Click on the End Poll button once you are ready to end the poll.

6. The following options can be accessed by clicking the button:

   • Re-launch Poll: Relaunches the poll for a second time.
     Note: The poll report will only display the last poll occurrence if the poll is launched again in the meeting after the poll has been closed. You should consider creating a second poll with the same questions as the original poll if you know you are going to need to launch the same poll twice and you are interested in both sets of data. This will help you avoid having to relaunch the question twice.

   • Download results:  By clicking on this link, a new window will open in your default web browser, which will allow you to download the entire poll report. Instead of showing the percentages of participants’ choices, it will display the actual choices made by each participant.
     Note: The Zoom Support team can assist you with enabling this feature if you wish.

   • View Results from Browser: You can then access your polling results through your default web browser and see all the results seen on the polling page.

   • Display questions in a random order: There will be a random order in which the questions and the results are displayed.

   • Show one question at a time: In this view, questions are displayed one by one along with their results.

7. In order to share the results of the meeting with the other participants, click the Share Results button.

8. To display the correct answers to all the viewers, you will need to check the box next to the option to Display correct answers to all.